How to keep Research Data Protected and Secure

New security provisions are called for in the Privacy Rule and will become the standard in 2004. We recommend implementing the following practices now:

• Backing up all data and storing backups in a location separate from the original.
• Securing all computers (workstations and servers) and storage devices with locks.
• Protecting all computers and electronic media with "sign-on"passwords.
  See the University's Tips for Passwords.
• Using encryption software to encode patient data. (see Data Security Products to the right)
• For Microsoft Windows users, install the latest updates at www.windowsupdate.com. These updates include fixes to previously unknown software bugs and improve the stability of your software.

Also see:
OIT's Protecting Private Data Guidelines and other University Security Guidelines & Procedures.

Data Security Products

Axcrypt
Free file encryption tool that integrates into Windows Explorer

ArcticSoft
Digital Signature and Encryption Software

Cypherix
Encryption software including "Cryptainer SE [which] meets HIPAA Privacy and Security Criteria"

SecureMac.com
Information and product downloads for securing information on a Macintosh computer.